W.O.T.D.


WORD OF THE DAY
Scintillasin-TIL-əPart of speech: nounOrigin: Latin, late 17th century
1A tiny trace or spark of a specified quality or feeling.
 
Examples of Scintilla in a sentence “A scintilla of hope rose in his chest when the elevator door opened.” “There was not even a scintilla of evidence to support Kim’s claims.”

 How to miss a deadline


How to miss a deadline

How to miss a deadline [ https://p.feedblitz.com/r3.asp?l=178457189&f=1081591&c=7697169&u=5102652 ]

In my earlier post, I opened a discussion about how to avoid missing a deadline.

But what happens if you can’t avoid it?

Projects are always on the frontier, combining elements and ideas and effort to do something that’s not been done before, not quite the way we’re doing it here and now.

And so, bold projects sometimes fail to make their deadline. Even if we build systems and use buffers, sometimes it doesn’t work.

Some thoughts:

– Don’t wait until the last minute. Wishful thinking is sometimes confused with optimism, but you probably knew more than four days before the deadline that you weren’t going to meet expectations. If people are building dependencies around your promises, then waiting until you have no choice simply makes the miss worse. Because not only are you late, but you were hiding it.
– Don’t minimize the problem. You’re late. Clearly. So say it. Loud and (not quite) proud. By owning the original promise and then being clear that you’re aware of the miss, you help the people who were counting on you feel seen and respected.
– Create alternatives. This isn’t always possible, but when it is, it usually leads to better relationships. If an airline can’t have a plane in a certain spot at a certain time, it goes a long way if they do the work of finding all 100 people inconvenienced a new plan, instead of putting that on them, one at a time.
– There’s a difference between seeing the damage (and working to ameliorate it) and accepting shame and blame. It’s clear that the future is unclear, and that things happen. If you can clearly outline what you’ve seen and what you’ve learned, it doesn’t make your clients feel better if you also fall on a sword–because if it’s not your fault, the sword is meaningless theater. And if it is your fault, it’s worth telling us that as well.
– In short, there’s no good way to make a missed deadline meaningless to the person who was counting on you. Being counted on is a gift. If you want to be counted on next time, best to invest early and often in making that deadline, and then, in the rare cases when it’s not enough, treating your clients with the respect that you’d like to receive in a similar situation.

[Even better, check out out my previous post and create approaches so you don’t miss the deadline in the first place.]

* How (not) to miss a deadline [ https://p.feedblitz.com/r3.asp?l=178457191&f=1081591&c=7697169&u=5102652 ]

Deadlines are valuable, and deadlines are expensive.

Organized systems and societies need deadlines. It would be impossible to efficiently build a house if the subcontractors could deliver their goods or services whenever it were convenient for them. Movie studios and book publishers schedule their releases months in advance to allow distribution teams to plan their work. Software is dependent on subsystems that have to be in place before the entire program can work.

Along with the value that synchronized deliverables create, there are also real costs. Not simply the organizational cost of a missed deadline, but the significant damage to a reputation or brand that happens when a promise isn’t kept. And there’s a human cost–the stress and strain that comes from working to keep a promise that we might not have personally made, or that might be more difficult because someone else didn’t perform their part of the dance.

In the wide-open race for attention and commitments, the standards of deadlines have been wavering. For forty years, Saturday Night Live has gone on at 11:30. Not, as its creator says, because it’s ready, but because it’s 11:30. That’s the deal.

On Kickstarter, this sort of sacrosanct deadline is rare indeed. “This charger will ship in six weeks!” they say, when actually, it’s been more than a year with no shipment date in sight. Or with venture capitalists and other backers. “We’re going to beat the competition to market by three months.” Sometimes it feels like if the company doesn’t bring wishful thinking to the table, they won’t get funded. Given that choice, it’s no wonder that people get desperate. Wishful thinking might not be called lying, but it is. We should know better.

Earning the reputation as someone (a freelancer, a marketer, a company, a leader) who doesn’t miss a deadline is valuable. And it doesn’t happen simply because you avoid sleeping and work like a dog. That’s the last resort of someone who isn’t good at planning.

Here are some basic principles that might help with the planning part:

– If you’re competing in an industry where the only way to ‘win’ is to lie about deadlines, realize that competing in that industry is a choice, and accept that you’re going to miss deadlines and have to deal with the emotional overhead that comes with that.
– Knowing that it’s a choice, consider picking a different industry, one where keeping deadlines is expected and where you can gain satisfaction in creating value for others by keeping your promises.
– Don’t rely on false deadlines as a form of incentive. It won’t work the same on everyone, which means that some people will take you at your word and actually deliver on time, while others will assume that it was simply a guideline. It’s more efficient to be clear and to help people understand from the outset what you mean by a deadline. The boy cried wolf but the villagers didn’t come.
– At the same time, don’t use internal deadlines as a guaranteed component of your external promises. A project with no buffers is certain to be late. Not just likely to be late, but certain. Better buffers make better deadlines.
– Embrace the fact that delivering something on a certain date costs more than delivering it whenever it’s ready. As a result, you should charge more, perhaps a great deal more, for the value that your promise of a deadline creates. And then spend that money to make sure the deadline isn’t missed.
– Deadlines aren’t kept by people ‘doing their best.’ Keeping a deadline requires a systemic approach to dependencies and buffers and scenario planning. If you’re regularly cutting corners or burning out to meet deadlines, you have a systems problem.
– The antidote to feature creep isn’t occasional pruning. That’s emotionally draining and a losing battle. The answer is to actively restructure the spec, removing or adding entire blocks of work. “That will be in the next version,” is a totally acceptable answer, particularly when people are depending on this version to ship on time.
– A single deadline is a deadline that will certainly not be met. But if you can break down your big deadline into ten or fifteen intermediate milestones, you will know about your progress long before it’s too late to do something about it.
– The Mythical Person-Month is a serious trap. Nine people, working together in perfect harmony, cannot figure out how to have a baby in one month. Throwing more people at a project often does not speed it up. By the time you start to solve a deadline problem this way, it might be too late. The alternative is to staff each component of your project with the right number of people, and to have as many components running in parallel as possible.
– Bottlenecks are useful, until they aren’t. If you need just one person to approve every element of your project, it’s unlikely you can run as many things in parallel as you could. The alternative is to have a rigorous spec created in advance, in which many standards are approved before you even begin the work.
– Discussions about timing often devolve into issues of trust, shame and effort. That’s not nearly as helpful as separating conversations about system structure and data from the ones about commitment and oomph.
– Hidden problems don’t get better. In a hyper-connected world, there’s no technical reason why the project manager can’t know what the team in the field knows about the state of the project.

Like most things that matter, keeping deadlines is a skill, and since it’s a skill, we can learn it.

[More on this in my next post on what to do if you can’t avoid breaking your promise.]

Wuhan Virus and all “colored” Fungus. But, All Lives Matter!


So invisible behind the fire

Strange and dry below the grave
We prod happy Coffins about stolen Kaffans
Beware! The birth gets weird
Strangely mammoth on the ground
It pulls scary faces behind the sea
Beware! The night is no more
So invisible behind the fire
We grind heavy feet beneath the sea
Heavy! The stink will be born
shadowed seeking
at a crossroads
a phone ringing somewhere
Under what skies
the god
lose his way
where he knew no-one

Five Interesting Phrases


  1. A Cold Fish Meaning: Someone who lacks empathy and emotion.

  2. Keep Your Shirt On Meaning: Keeping calm. Usually said by someone who is trying to avoid making others upset.

  3. A Chip on Your Shoulder Meaning: Being angry about something that happened in the past.

  4. If You Can’t Stand the Heat, Get Out of the Kitchen Meaning: One should discontinue with a task if they are unable to cope with it due to pressure.

  5. Know the Ropes Meaning: Having a familiarity or understanding of how something works.

Motivation


  1. “Let’s start a new tomorrow, today.”
    – Neil Gaiman, Anansi Boys
  2. “Some people try to tell you the things you want in life are out of your grasp, while others lift you up on their shoulders and help you reach them. I may not know a lot, but I prefer to fill my life with people who let me climb on top of their shoulders, not people who try to keep me planted on the ground.”
    – Katie Kacvinsky, Awaken

Motivate


  1. “Life is a series of surprises and would not be worth taking or keeping if it were not.”
    – Ralph Waldo Emerson
  2. “The only position that leaves me with no cognitive dissonance is atheism. It is not a creed. Death is certain, replacing both the siren-song of Paradise and the dread of Hell. Life on this earth, with all its mystery and beauty and pain, is then to be lived far more intensely: we stumble and get up, we are sad, confident, insecure, feel loneliness and joy and love. There is nothing more; but I want nothing more.”
    – Ayaan Hirsi Ali, Infidel

James Clear Newsletter


3-2-1 Newsletter by James Clear“The most wisdom per word of any newsletter on the web.”

3-2-1: On dealing with conflict, writing books, and working on the right level

read onJAMESCLEAR.COM | MAY 27, 2021

Happy 3-2-1 Thursday,

Here are 3 ideas, 2 quotes, and 1 question to consider this week…

3 Ideas From Me

I.

“Convincing someone to change their mind is really the process of convincing someone to change their tribe. If they abandon their beliefs, they run the risk of losing social ties. You can’t expect someone to change their mind if you take away their community too. You have to give them somewhere to go.

Nobody wants their worldview torn apart if loneliness is the outcome.”


​II.

“If you think you can learn a lot from reading books, try writing one.”

(Share this on Twitter)​


III.

“The list of mistakes you can never recover from is very short.

But you likely realize your life will not be destroyed if your book doesn’t sell or if a potential date turns you down or if your startup goes bust. It’s not the failed outcome that paralyzes us. It’s the possibility of looking stupid, feeling humiliated, or dealing with embarrassment that prevents us from getting started at all.

The first step to being courageous is being willing to look foolish.”

2 Quotes From Others

I.

French moralist Joseph Joubert on dealing with conflict:

“Never cut what you can untie.”

Source: Some of the “Thoughts” of Joseph Joubert


​II.

Author Marilynne Robinson on why she writes:

INTERVIEWER: What led you to start writing essays?

ROBINSON: “To change my own mind. I try to create a new vocabulary or terrain for myself, so that I open out — I always think of the Dutch claiming land from the sea — or open up something that would have been closed to me before. That’s the point and the pleasure of it. I continuously scrutinize my own thinking. I write something and think, How do I know that that’s true? If I wrote what I thought I knew from the outset, then I wouldn’t be learning anything new.”

Source: The Paris Review Interviews: Volume IV

1 Question For You

Am I working at the right level? Do I need to zoom in or zoom out?

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Until next week,

James Clear
Author of the multi-million-copy bestseller, Atomic Habits
Creator of the 
Habit Journal